Dict8ion for Administration Staff: Faster, Easier Patient Letters
Welcome to your Admin team’s new best friend!
Behind every successful specialist medical practice is a team of administrative staff who keep things running smoothly. The workload can quickly pile up, from managing patient records and preparing patient letters to handling referrals, billing, and reports. These tasks are essential but time-consuming and often take attention away from patient-facing responsibilities.
Dict8ion is here to help. Our AI-powered medical speech-to-text software is designed to reduce the burden of repetitive documentation. By making everyday tasks quicker and more accurate, Dict8ion for administration staff empowers your team to work smarter and improve patient care.
Better Than a Scribe
Relying on external transcription services or manually typing long documents is costly and inefficient. Dict8ion for administration staff, offers a smarter alternative. With our platform, you can create patient letters in minutes.
It’s like having a medical typist/scribe on demand, but faster, better organised and more cost-effective. Dict8ion is always available, ensuring that admin teams never face delays when turning dictation into professional, polished correspondence.
Our process with human-in-the-loop proofing improves the accuracy of patient letters. It is better than AI scribes and improves the turnaround time of human letter transcription services.
Save Time Every Day
With natural speech dictation, staff can generate accurate text for patient letters in minutes, freeing up time for more valuable responsibilities such as patient service, practice coordination, and supporting clinical teams.
The time saved compounds daily, creating measurable improvements in efficiency across the entire practice.
Accuracy You Can Rely On
Generic dictation software often struggles with medical language, leading to errors that require rework. Dict8ion is built specifically for administration staff in the Australian healthcare sector. It recognises terminology, diagnoses, and treatment language, and our human-in-the-loop proofing ensures that patient letters are accurate. You can also use our vocabulary and dictionary function to add words and phrases that are missed or unique to your practice
This means fewer mistakes, less double-checking, and greater confidence in the quality of every communication.
Work Smarter, Support Your Team
Administration staff are the link between clinicians, managers, and patients. By reducing documentation time, Dict8ion allows you to focus on the tasks that keep your practice moving — scheduling, patient enquiries, and operational support.
The entire practice runs more smoothly when admin staff are supported with better tools. Patients receive faster communication, clinicians spend less time on patient letters and other admin, and practice managers benefit from greater consistency in documentation.
A Secure Solution You Can Trust
In healthcare, data security isn’t optional. Every piece of correspondence involves sensitive patient information. Dict8ion is hosted on ISO-certified Australian servers and offers Multi-factor Authentication (MFA), ensuring that data is always stored securely and remains compliant with Australian privacy regulations.
With enterprise-grade security built in, you can be confident that patient information is handled with the highest level of protection.
Key Benefits for Administration Staff
- Faster preparation of patient letters for administration staff
- Reduced typing workload across the practice
- Fewer errors thanks to medical-grade speech recognition
- Easier communication between clinicians, managers, and patients
- Fully secure and compliant with Australian privacy regulations, with MFA for all users
- Cloud-based software
- Faster patient letters = happy doctors!
Try Dict8ion Free
See how Dict8ion can simplify your daily tasks and transform the way your practice handles documentation.
Start Your 2-Week Free Trial – Experience Dict8ion with no obligation.
Dict8ion is more than dictation software — it’s the smarter, faster, and more secure way for administration staff to manage documentation. It’s not just an alternative; it’s better than a scribe.
Your support, not your Replacement
Dict8ion isn’t here to replace you, it’s here to support you. By taking care of the first draft, it frees administration staff up to focus on adding the final touches and managing the workflow. The best part? Doctors don’t need to change a thing. They dictate as usual, and Dict8ion handles the rest.
Ready to make your day easier?
Discover how much time you could save each week with our quick calculator, and see how those minutes add up for your team.
- Fewer typing hours
- Faster turnaround on patient letters
- A smoother, more organised day
Welcome to a faster, simpler way to manage patient letters. Welcome to Dict8ion.
Join the practices already benefiting from Dict8ion
Many Administration teams large and small tell us that Dict8ion has made their lives so much easier .
“I have been working as a medical secretary for a good 30 years and in all of that time have never found such a user friendly subscriber as Dict8ion! It is concise with grammar & spelling. One of the best parts is the time saving. Dict8ion cuts your typing in half easily. I highly recommend this product.” Jenn – Medical Receptionist